Best practices to using Zoom breakout rooms for your next virtual event
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June 21, 2021
Breakout rooms are one of the most engaging community engagement tools. It's essentially an enabler for smaller groups to get together and brainstorm/chat/learn with the same objective. It's also the most essential part of community networking.
Here are few tips to use Zoom breakout rooms:
Enable Zoom Breakout Rooms :
Sign in to Zoom from your browser. Go to settings → In Meeting (Advanced). Enable breakout rooms.
Zoom Breakout Room
Pre-assign breakout rooms :
Ensure that the “Allow host to assign participants to Breakout Rooms when scheduling” option is enabled.
When scheduling a new meeting, navigate to Meeting Options and enable the “Breakout Rooms pre-assign” option.
Select "Create Rooms" and assign participants manually using their email address or “Import from CSV,” which provides you with a CSV template to which you can add your Breakout Rooms and participants.
Click on the Breakout Room of your choice and then click the pencil icon, which will allow you to rename the room.
Automatic vs. manual room creation – Create your Breakout Rooms automatically, placing participants into rooms randomly or placing them into their pre-assigned rooms. Manual room creation will allow you to create each room and assign participants to each room individually.
Explore Advanced Features :
Set a timer – Put your Breakout Rooms on a timer that forces everyone to return to the main session when the timer expires. This option is great for group activities or brainstorming sessions.
Countdown after closing Breakout Rooms – Facilitates a visible countdown to when they will return to the main session, giving participants the time they need to wrap up the discussion.
Allow participants to return to the main session at any time – This option gives participants the ability to return to the main session without any time constraints.
Read up more about advanced features on this blog.